Day Camp Policies

Equal Access

No eligible participant shall, on the basis of race, creed, national origin or disability, be denied equal access to programs, activities, services or benefits or be limited in the exercise of any right, privilege, advantage or opportunity. If any special accommodations are necessary for participation in any program or to receive any service provided by NSSRA, please notify the staff upon registration.

Participant Information

NSSRA is proud to announce our adoption of ePACT Network, a health and safety software to better support all our participants and make it easier to submit critical data securely! ePact will be replacing our Annual Information Form, Seizure Information Form and the Allergy Form. To better serve our participants and their families, we collect participant information regarding diagnosis, allergies, dietary needs, medications, mobility, communication, safety, behaviors, and daily life skills. A completed ePACT profile must be on file to participate in camp.


All campers and their guests are expected to exhibit appropriate behavior at all times while participating, spectating or attending any camp or activity sponsored by NSSRA. This includes participation in programs which may or may not require an admission fee. For the purpose of the Code of Conduct, the term “program” refers to all recreation events you may attend as a participant, spectator or visitor which are sponsored by NSSRA.

Code of Conduct

  • Show respect to all participants and program staff and/or supervisors.
  • Take direction from program staff and/or supervisors.
  • Refrain from using abusive or foul language.
  • Refrain from causing bodily harm to self, other participants or program staff and/or supervisors.
  • Refrain from bullying other participants or program staff and/or supervisors.
  • Show respect to equipment, supplies and facilities.


A positive approach is used when disciplining. Program staff may discuss the Code of Conduct with all campers prior to the start of the camp and will periodically review the Code of Conduct. If inappropriate behavior occurs, staff will develop a solution specific to each situation as it arises. NSSRA reserves the right to dismiss campers whose behavior endangers themselves or others.

Camper Expectations

  • Clean, dry clothing
  • No bowel/bladder problems upon arrival at the transportation location or program. If this is a
    concern, extra clean clothing, clean–up supplies and Depends™ garments or similar items must be
    sent with the participant
  • Attention to body odor (should smell clean)
  • Clean hair, face, teeth, hands, nails, etc. (overall appearance should be clean)
  • Appropriate attire for program participation (i.e. tennis shoes, warm ups or loose/comfortable
    fitting clothing for athletic/sports/exercise programs). If you have questions about the type of attire
    campers should wear for a particular program, please contact the NSSRA office.
  • NSSRA staff will also be consistent in stressing personal hygiene while campers are in our camps
    and will not return camper(s) in an unclean manner at the end of the day

Camper Wellness

In consideration of other campers and NSSRA staff, to prevent the spread of contagious illnesses, it is requested that campers refrain from attending when any of the following conditions exist:

  • Did not attend school due to illness that day
  • Fever of 100 degrees or higher (when this occurs, campers must stay home for one whole program
    day – 24 hours from time sent home)
  • Vomiting within the last 24 hours
  • Persistent diarrhea in conjunction with other symptoms
  • Contagious rash or rash of unknown origin
  • Persistent cough and/or cold symptoms
  • “Pink Eye” (conjunctivitis) or discharge from eye
  • Symptoms of mumps, measles, chicken pox, strep throat, flu, impetigo or coxsackle virus
  • Runny nose with yellow or green discharge
  • Lice/mites present
  • Fatigue due to illness that will hinder participation and enjoyment in the program

Late Pick Up Policy

If a camper has not been picked up at the scheduled program end time, the parent/guardian/group home staff will be contacted. After the ten-minute wait period, if the camper has not been picked up, emergency contacts will be called. After ten minutes, a fee may be applied.

Camp Refunds

For all camps, full refunds will be granted up to the registration deadline. A prorated refund of the camp and/or transportation fee minus a $10 administrative fee and NSSRA-incurred costs (tickets, staff costs, etc.) will be made when NSSRA is notified more than two weeks prior to the start of the camp session. If notified within two weeks of the start of camp, refunds will only be given for medical reasons. When cancelling for a medical reason, refunds are minus NSSRA prepaid costs, and NSSRA requires a note from your doctor.